Part Time Faculty Rehire, Fall/Spring (PTFACR) (EPAF)

EPAF Category Information Sheet

Information Required: Originators of this EPAF Category are asked to gather this information below before attempting to create and submit this EPAF. EPAF originators will find it helpful to have a current payroll calendar and EPAF manual accessible when creating and submitting any EPAF.

EPAF Field Name Required Data Entry
ACTIVATE/REACTIVATE JOB
Job Begin Date If there is a LAST PAID DATE listed, leave the original Job Begin Date in this field (no entry required). If the field is blank, enter the EPAF effective date.
Job End Date If there is a LAST PAID DATE listed, click the "Remove" check box to remove the prior Job End Date; otherwise leave blank as you will define this date below in the End Job step.
Jobs Effective Date Defaults to beginning of semester; may be updated if necessary.
Personnel Date Leave blank, unless start date of appointment is retroactive/prior to the date in the Jobs Effective Date field. (e.g. late EPAF). If a previous date is listed, update to the Jobs Effective Date above.
Pay for this PAF (Annual Salary Enter the appropriate pay amount, either for the semester or the course(s) the payment is for.
Title If this job has been used before the title will default in. If this is a new job for this employee, copy & paste from the Activate/Reactivate Job line (e.g. Part Time Faculty Elec & Comp). For an Active Retiree, enter “Active Retiree’.
Hours Per Pay Defaults to 20; may be updated if necessary.
Factor Defaults based on payroll calendar and semester dates, 8 for Fall/Spring ; can be updated if necessary.
Pays Defaults to 8 for Fall/Spring. Must be same as Factor.
Contract Type Contract Type default is set to ‘Primary’. If you get a related error when saving the EPAF, you will need to update this field to ‘Secondary’. For regular Full Time Faculty or Staff, this field should be updated to ‘Overload’.
END JOB
Jobs Effective Date Defaults to end of semester; may be updated if necessary.
Personnel Date If blank, no need to enter a date. If prior date is listed, update to the same as the Jobs Effective date above.
LABOR DISTRIBUTION – Refer to page 8 of Originator Manual for more detailed instructions.
Effective Date Jobs Effective Date should default, if not, enter the EPAF effective date.
FOAPAL Update as necessary (defaults from last time employee was paid using this job).
Percent Update as necessary (defaults from last time employee was paid using this job).

Minimum Required Routing Queue: (note: your department may require additional department/division approvers)

# Approver Level Name Action
5 DEPT1 First Level Approver Approve
15 DEAN Dean or Designee Approve
20 AA AASKREN1 Approve
30 HR1 CWILLIAMS4 Approve
70 HRCOMP ALINZ1 FYI
80 PYREVW JSCHOEN1 FYI
99 HRAPLY CWILLIAMS4 Apply

Required Comments: Originator must provide Course Reference Number and Section Number, Course Title and associated Credit Hours.

Additional Instructions: You may also include any other comments you wish to make in order to give more information about the personnel action. Please do not add medical or other sensitive/confidential information in the EPAF comments, as this is part of the employee's record.

Available To

  • Faculty
  • Staff

Learn More

EPAF Originator Manual (.pdf)